Introduction:
Cambridge Property Management of SWFL is the management company that manages the administrative and financial operations of the community association that contracted your services and is responsible for processing all invoices and payments for the community association. Cambridge Property Management of SWFL is committed to promptly paying you for your services provided to the community association - and in order to do so - we have provided the following invoice and payment processing instructions. We look forward to building a positive working relationship with your company for the benefit of the community.
Required Documents:
IRS Form W-9:
Cambridge Property Management of SWFL requires a completed IRS Form W-9 to be on file for all vendors. Please submit a completed W-9 if this is the first time you are providing services to a Cambridge Property Management of SWFL association. Click here to download a W-9. Upon completion of the W-9, please scan and email the attachment to: mail to: info@cambridgeswfl.com .
Certificate of Insurance:
Cambridge Property Management of SWFL requires an up to date Certificate of Insurance to be on file for all vendors providing on-site services to the association (e.g. landscaping, repair and maintenance, pool services, etc…). Please ensure that you have submitted an up to date Certificate of Insurance for each Association that you service. Cambridge Property Management of SWFL requires all contracted vendors to list both Cambridge Property Management of SWFL and the Association as additional insured. Please refer any questions regarding insurance requirements to the Community Association Manager that procured your services.
Account Name and Billing Address:
The account name and billing address should be styled as follows:
Association Legal Name
C/O Cambridge Property Management of SWFL
2335 Tamiami Trail North Suite 402
Naples, FL 34103
Invoice Information Requirements:
Please include the following information on your invoice:
Association Legal Name
Invoice Number
Invoice Date
Remittance Address
Cambridge Property Management of SWFL Work Order Number (if applicable) Service date(s)
Description of Service(s) Provided Contact information (address, phone number, and e-mail address)
Invoice Submission Procedures:
Invoices may be submitted by one of three methods:
Contact the Cambridge Property Management Community Association Manager (CAM) - Most projects are negotiated and scheduled through our CAM staff. Please contact our Head Office for the name and contact information for the CAM of the community in question.
Email – Email estimate/invoice directly to the CAM at (employee first name and last name initial)@cambridgeswfl.com. Please be sure to include the name of your company and the name of the HOA or Condominium Association in question.
Fax - Fax us at the Naples office at 239-262-5732 or Punta Gorda office 941-505-7501. Please be sure to include your full name, the name of your company, and the name of the HOA or Condominium Association in question so we can forward your fax to the proper CAM.
U.S. Mail - Mail us any pertinent correspondence along with your full name, the name of your company and the name of the HOA or Condominium Association:
Naples Office: Punta Gorda Office:
Cambridge Property Management of SWFL Cambridge Property Management of SWFL
2335 Tamiami Trail North Suite 402 252 West Marion Ave. Suite 123
Naples, FL 34103 Punta Gorda, FL 33950
Invoice and Payment Processing Procedures:
Cambridge Property Management of SWFL processes invoices daily however payments are disbursed twice a month. Cambridge Property Management of SWFL utilizes a proprietary automated work flow system to process invoices for payment and has processes and controls in place to safeguard the association's assets and maintain an appropriate audit trail. These processes entail each and every vendor invoice going through multiple steps and approvals prior to disbursement. This length of the process can vary for each invoice depending upon numerous factors including ensuring that the vendor provided all necessary and correct information and their product / service was satisfactory. It will generally take up to 30 days for a vendor to receive payment after receipt of an invoice, including mail time, unless there are issues with the product, service, vendor, or cash position of the association. Requiring payment in fewer than 30 days is not standard in any industry and is considered unreasonable.
Contact Information:
If you have any questions, comments, or concerns related to our invoice and payment processing procedures, please contact Cambridge Property Management of SWFL at info@cambridgeswfl.com or per below:
Naples Office: Punta Gorda Office:
239-249-7000 941-505-7500
Our Offices are open from 9:00 a.m. - 5:00 p.m. Eastern time, Monday through Friday. Please be prepared to provide us the name
of your company and the name of the HOA or Condominium Association in question so we can forward you to the proper CAM.
